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Fiscal Year 2018 – Request for Proposal

Submission Deadline:
11:59pm, June 19, 2017

Posted Date: May 17, 2017


Click here to submit a proposal 

Sponsoring Unit: Office of International Initiatives (OII)

To facilitate its internationalization outcomes and contribute to other goals of the university’s strategic plan, Georgia State is committed to engaging institutional partners both in the five strategic focus countries and beyond. Through the involvement of its faculty and staff, Georgia State has prioritized investing in a multi-pronged and interdisciplinary approach to international collaboration and programming as a means to achieving distinction in globalizing the campus.

To this end, OII, with funding from the Provost’s Office, is providing a total of $50,000 seed funds for FY 2018 to support two major strategic objectives:

1. Enhance strategic partnerships and increase programming in the five focus countries of Brazil, Greater China, South Africa, South Korea, and Turkey; and
2. Leverage external funding for international research and projects.

Due to limited funding and competition, applicants may select only one of the two FIPE Grant tracks above. Please keep in mind also that only one proposal may be submitted per Principal Investigator (P.I.) or team.

Interested applicants from all campuses are encouraged to attend either of the following FIPE Grant Writing Workshops (To view the PDF, please click here.):

1) Tuesday, May 23, 2017 from 3 – 4:30pm conference room 350, Office of International Initiatives, Dahlberg Hall, 30 Courtland Street SE.
The recording of this first Workshop can be found here.
2) Tuesday, June 6, 2017 from 10:30 – 12pm in the CETL Learning Studio, Library South, Room 100, 103 Decatur Street.
This Workshop will be available on WebEx in real time.

PROPOSAL AND REPORTING DEADLINES:

FIPE Grant Deadline: 11:59pm, June 19, 2017  (No submissions will be accepted after this time. Incomplete proposals and proposals not meeting the eligibility requirements or proposal guidelines will not be considered.)

Funding Notification: July 31, 2017

Progress Report: 11:59pm, January 15, 2018

Final Report: 11:59pm, June 15, 2018

 

INQUIRIES ABOUT THIS RFP MAY BE DIRECTED TO EITHER

Ms. Kathleen Monich
Program Coordinator, International Partnerships & Agreements
kcampbell44@gsu.edu or ext. 3-2552; OR
Ms. Kike Ehigiator
Director, International Partnerships & Agreements
kehigiator@gsu.edu or ext. 3-2532

 

Please click on a tab below for more information.

Track 1: FIPE Grant to Enhance Strategic Partnerships
Total committed funds $25,000    |    Individual awards up to $5,000

Through its FIPE Grant to Enhance Strategic Partnerships, Georgia State faculty from all campuses who have established relationships (i.e. active collaborations/professional relationships/communications lasting at least a year) with any of the listed partners may apply for funds to create or expand programs in one of the following Task Force-identified areas:

* Student Mobility [priority will be given to graduate recruitment programs such as 3+2-type or dual PhD programs, sponsored undergraduate recruitment or pipeline programs such as the Georgia State Summer Institute and short-term non-credit or continuing education programs, and hybrid or online exchange and experiential type programs like Collaborative Online International Learning programs("COIL")];
* Faculty Development and Exchange (priority will be given to sponsored faculty development or training programs for international scholars, exchange of Georgia State faculty in  research, language enhancement, teaching, etc.);
* Joint externally-funded grants;
* Collaborative Research including data collection, joint conferences/symposia, etc.; and
* Other innovative activities.

N.B. Interdisciplinary collaboration is strongly encouraged.

ELIGIBILITY

Applicants must:

1. Be full-time Georgia State faculty;
2. Have established relationships in selected strategic country(ies); and
3. Not have outstanding reports due to OII, as of the date of submission.

Awards will be granted on a competitive basis for individual awards of up to $5,000. Successful proposals will meet the following submission guidelines and review/selection criteria.

PROPOSAL AND SUBMISSION GUIDELINES

To be considered for funding, the lead faculty Principal Investigator (P.I.) must submit:

  1. a 2-page proposal (single-spaced, 11-point Calibri font, 1” margins) that includes:
  • A title and description of the proposed program;
  • Information addressing background and extent of relationship with identified partner(s) and any associated consortium, including:
    • Information on prior engagement including duration and level of engagement;
    • Information on participating partner faculty and their role(s) in the proposed program; and
    • Information on how support and relationship(s) at the partner institution(s) will contribute to sustaining the program;
  • A clear plan for establishing the proposed program and the expected results and outcomes on Georgia State’s International and other strategic goals (P.I.s may use the Logic Model Template to create a plan in preparation for this section. This model will be reviewed at the workshops and posted online); and
  • A brief budget narrative summarizing how the budget will facilitate the initiative (See item 2 below).

In addition to the 2-page proposal above, applicants must submit the following:

2. A detailed budget and justification showing how FIPE and other funds will be used to implement the proposed project. Please include all funding sources such as cost shares and external sources as applicable. Note: FIPE funds should not be budgeted to cover administrative personnel costs and should be expended in the fiscal year of the award (Click here to access budget template);
3. Evidence of college or unit support (Click here to access the Dean’s Endorsement template);
4. A signed letter or e-mail of support from the dean or other senior official at the partner institution. If an e-mail, the signature of the sender must include full name of sender, organization, role, contact information and web address, if any; and
5. Short biographic summaries (250 words or less) for all Georgia State and partner participants listed. This may include information on international experience and service.

Special Note to Applicants:

  • Only one proposal per P.I. or team may be submitted.
  • This seed grant should not be considered a travel grant only. While successful applicants may use the funds for travel, reports on the use of the funds must include outcomes that tie directly to the applicant’s selected programmatic area from the list above.
  • This grant cannot supplement or contribute to faculty or staff salaries in any way.
  • This grant cannot be used to hire Graduate Research Assistants. Exceptions may be granted if the proposed outcomes of a strong submission solely hinge on hiring GRAs. Exceptions will apply on a case-by-case basis.
  • This is a one-year term grant. Recipients of this grant may not submit proposals for continuance of an awarded FIPE grant.
  • Programmatic activities must result in an initial or final outcome that is realizable in a year.
  • Applicants for this grant option are highly encouraged to consult with relevant Task Force Chair(s) for advice on strategic relevance of their proposal.

 

SUBMISSION DEADLINE, REVIEW AND AWARD NOTIFICATION

The deadline for submitting a full proposal is 11:59 p.m. on June 19, 2017. All supporting documents and necessary approvals must be received by this date and time in order for proposals to be considered for review and funding. No exceptions.

Full proposals will be reviewed by an OII-led Review Committee using the Review/Selection Criteria below. Awards are expected to be announced on July 31, 2017.

 

REVIEW / SELECTION CRITERIA

Successful proposals will:

1. Adhere to the proposal and submission guidelines;
2. Articulate the proposal objectives and establish the feasibility and timeline for achieving those objectives;
3. Demonstrate history and experience with partner(s)/collaborator(s) and/or funder(s), where applicable;
4. Demonstrate how FIPE and other funds will contribute to the success of the proposed project / activity;
5. Articulate how the objectives and / or outcomes can be achieved in a year; and
6. Articulate how outcomes will impact Georgia State’s internationalization and other strategic goals including teaching, research, learning, and service.

 

PROGRESS & FINAL REPORTS

To establish progress and university outcomes, FIPE Grant to Enhance Strategic Partnerships recipients are required to submit progress and annual reports using the online FIPE Reporting Form. Links to the online reporting tool will be sent out with reminders before the report deadlines.

Progress Reports must provide status of activities, including current and expected program implementation, opportunities, and challenges. They may also include, where relevant, documentation such as executed copies of partnership agreements that demonstrate activity and initial outcomes.

Final Reports will confirm stated program deliverables and outcomes. The report should be submitted at the end of the fiscal year in which the funds are awarded and should include:

  • How the funds were used;
  • Confirmation of new and expanded relationships / partnerships, including partner’s role(s);
  • An assessment of grant objectives and outcomes (return on investment);
  • Information on funders and corresponding amounts leveraged in external funding, if applicable; and
  • Impact of award on teaching, research, learning, and service.

Track 2: FIPE Grant to Leverage External Funding
Total committed funds $25,000    |    Individual awards up to $10,000

Through its FIPE Grant to Leverage External Funding, faculty may leverage funding to finance international activities/projects not limited to focus countries. Faculty may collaborate with colleagues at Georgia State and beyond to write and submit proposals to international funding agencies such as USAID, the Fogarty Institute, DANIDA, CIDA, the World Bank and so on with the goal of pursing substantial international funding for research and projects that highlight Georgia State’s research, teaching and service strengths and capabilities.

 

ELIGIBILITY

Applicants must:

1. Be full-time Georgia State faculty;
2. Be part of a team and, where applicable, be on a multi-disciplinary team. Interdisciplinary collaboration is strongly encouraged; and
3. Not have outstanding reports due to OII as of the date of submission.

Awards will be granted on a competitive basis for individual awards of up to $10,000. Successful proposals will meet the following submission guidelines and review / selection criteria.

 

PROPOSAL AND SUBMISSION GUIDELINES

To be considered for funding, the lead faculty Principal Investigator (P.I.) must submit:

  1. a 3-page proposal (single-spaced, 11- point Calibri font,1” margins) that includes:
  • A one-page draft abstract of the grant proposal to be submitted to external funders including a summary description of the proposed international activity, the amount expected to be leveraged, expected submission date, and the funder; and
  • A one to two-page discussion of:
    • The Georgia State team's and/or International Partner's contributions towards securing the grant. While all proposals must have an international focus, they should elaborate any relevant local and national linkages to the proposal’s goals and objectives. Discussion should also include individual and team strengths and contributions to the proposed program;
    • Discussion of other complementary partnerships in various sectors (in and out-of-country), and the advantage to Georgia State; and
    • A discussion of success indicators and expected outcomes for the externally-funded research / project including how these will contribute to strategic and internationalization objectives at Georgia State. Competitive submissions will include plans for integrating outcomes of the proposed activities to enhance teaching, learning, service and/or research.

In addition to the 3-page proposal, applicants should submit the following:

2. A detailed budget and justification showing how FIPE and other funds will be used to implement the proposed project. Please include all funding sources such as cost shares and external sources as applicable. Note: FIPE funds should not be budgeted to cover administrative personnel costs and should be expended in the fiscal year of the  award (Click here to access Budget Form template);
3. Evidence of college or unit support (Click here to access the Dean’s Endorsement template);
4. A signed letter or email of support from an external partner. If an e-mail, the signature of the sender must include full name, organization, role, contact information and web address, if any; and
5. Short biographic summaries (250 words or less) for all Georgia State and partner participants listed. This may include information on international experience and service.

Special Note to Applicants:

  • Only one proposal per P.I. or team may be submitted.
  • This seed grant should not be considered a travel grant only. While successful applicants may use the funds for travel, reports on the use of the funds must include outcomes that tie directly to the applicant’s programmatic goals and objectives.
  • Competitive proposals will demonstrate prior experience with or very strong knowledge of the funder and its expectations / priorities;
  • This grant cannot supplement or contribute to faculty or staff salaries in any way.
  • This grant cannot be used to hire Graduate Research Assistants. There may be exceptions if it is clear that proposed outcomes of a strong submission solely hinges on hiring GRAs. Exceptions will apply on a case-by-case basis.
  • This is a one-year term grant however, for the FIPE Grant for Leveraging External Funding, if there is strong evidence supporting continuance such as written encouragement by funders to revise and resubmit a proposal, recipients of an FIPE Grant to Leverage External Funding may submit proposals for continuance of an awarded FIPE grant. These may be granted on a competitive basis.

 

SUBMISSION DEADLINE, REVIEW AND AWARD NOTIFICATION

The deadline for submitting a full proposal is 11:59pm on June 19,  2017. All supporting documents and necessary approvals must be received by this date and time in order for proposals to be considered for review and funding. No exceptions.

Full proposals will be reviewed by an OII-led Review Committee using the Review/Selection Criteria below. Awards are expected to be announced no later than July 31, 2017.

 

REVIEW / SELECTION CRITERIA

Successful proposals will:

1. Adhere to the proposal and submission guidelines;
2. Articulate the proposal objectives and establish the feasibility and timeline for achieving those objectives;
3. Demonstrate history and experience with partner(s)/collaborator(s) and/or funder(s), where applicable;
4. Demonstrate how FIPE and other funds will contribute to the success of the proposed project / activity;
5. Articulate how the objectives and / or outcomes can be achieved in a year; and
6. Articulate how outcomes will impact Georgia State’s internationalization and other strategic goals including teaching, research, learning, and service.

 

PROGRESS & FINAL REPORTS

To establish progress and university outcomes, FIPE Grant for External Funding recipients are required to submit progress and annual reports using the online FIPE Reporting Form. Links to the online reporting tool will be sent out with reminders before the report deadlines.

Progress Reports must provide status of activities, including current and expected program implementation, opportunities, and challenges. They may also include documentation such as confirmation of grant submission and/or Office of Sponsored Program documentation, and executed copies of partnership agreements (if applicable) to demonstrate activity and initial outcomes.

Final Reports will confirm stated program deliverables and outcomes. The report should be submitted at the end of the fiscal year in which the funds are awarded and should include:

  • How the funds were used;
  • An assessment of stated FIPE grant objectives and outcomes (return on investment);
  • An assessment of progress towards program objectives;
  • Documentation from funder(s) and Office of Sponsored Programs on corresponding amounts leveraged in external funding;
  • Impact of award on teaching, research, learning, and service; and
  • Confirmation of new and expanded relationships / partnerships, including partner’s role(s).

Frequently Asked Questions (FAQ)

I. GENERAL

1. May I apply for both FIPE Grants?

Due to limited funding and competition, applicants may only select one grant opportunity in a given grant cycle.

2. When is the GSU Fiscal Year?

July 1 - June 30

3. Is the likelihood of receiving the grant higher if I apply for the Enhancing Strategic Partnerships track?

Not necessarily. It depends on the quality and feasibility of the proposal, since the funds will be distributed across the two tracks. 

4. How many proposals are accepted?

It varies depending on the number of applicants and funds requested. The total amount to be awarded is $50,000.

5. Is it acceptable if outcomes occur after the FIPE year?

Yes, but this only applies only to the FIPE Grant to Leverage External Funding. This should be indicated in the Final Report and IPA would expect an updated Final Report once those decisions are made.

6. What should I take into account when working on my proposal?

How will my proposal foster international goals? What is the direction of the Task Force for the respective Strategic Country? Does my proposal fit into the University's Strategic Plan?

7. What if my FIPE Grant proposal is not accepted?

You will receive reviewer feedback. Additional questions may be directed to Ms. Kike Ehigiator or Dr. Wolfgang Schlör.

II. COUNTRIES / PARTNERS

1. Can the proposal be with more than one country?

Yes, but it must be focused and deliberate. Additional countries do not guarantee the awarding of the FIPE Grant.

2. With the Strategic Countries, is it necessary to work with an institution with which we already have a formal written agreement?

It is preferred but not required. However, if you are working with an institution outside of the listed partners, it is advisable to explain this connection and how it would strengthen our efforts in the strategic country as part of your proposal background.

3. What does it mean to have experience with the external funder or type?

This means that we expect you to have had experience with the funder or a similar funder, either through previous grant applications or other activities. It does not mean that you must have received a previous grant with them.

4. How should I show proof of established relationship with a Strategic Country?

It can be as informal as e-mail correspondence, but could also be a formal agreement or letter of support.

5. Can I initiate a new relationship in order to apply?

Applicants must have established relationships in order to apply.

6. For Track 2, are external funding agencies required to be international?

No, you may work with local, regional, or national agencies that have an international scope or funding priority. 

III. PARTICIPANTS

1. May I bring faculty from abroad to Georgia State using the funding?

At the moment, this funding is only for Georgia State faculty activities. It cannot be used to support travel for the partner.

2. Must the PI be tenure-track?

No.

3. Do Co-PIs need to register?

Only the P.I. registers and submits a proposal.

IV. BUDGET

1. Where does the money go if it cannot be used for travel?

The grant may be used for travel, however we expect the outcomes to be more than reporting that you traveled (i.e. met with partner and funding agency on a joint funding application, collected samples from country, complete a pilot study to meet funder request, etc.)

2. What do you mean by cost-share?

These are funds or the value of contributions from your College/Unit or partner towards the proposed project or activity. This can be intangible like classroom space or tangible like a computer. For non-monetary cost-share contributions, dollar estimates must be included in the budget calculationsNote: Cost share is deducted from the total grant budget.

3. Would I need to show College/Unit cost-sharing if my requested dollar amount could be completely covered by the FIPE Grant?

Yes, some sort of support must be show from your College/Unit.

4. Does College/Unit cost-sharing have to be money?

Cost-sharing can be non-monetary (like negotiated time) or other resources (i.e. computer).

5. What should the line items be in the budget, specifically for Enhancing Strategic Partnerships?

This depends on the project, but it could be anything from supplies for a workshop or student outreach to flights to the country involved.

6. Where do I put my budget justification/narrative?

This should be in the proposal document (within the 2-page document for Strategic Partnerships or 3-page document for Leveraging External Funds).

7. Would the P.I.s have to revise budgets to reflect amount awarded?

No, we would simply award the appropriate amount according to the evaluator's scores.

V. ENDORSEMENT

1. What do I do about the Dean Endorsement Form if my Co-PI is in a different college?

Two forms can be signed and scanned into one PDF to upload under that category.

2. Who may write letters of support?

Usually a partner institution administrator (i.e. Department Chair, Dean, or Senior official), but it may also be someone outside of your department or college (i.e. Task Force Chair).

VI. TECHNICAL

1. If I update a document that I already submitted, what do I do?

You only need to log back in and re-upload that one document on the Documents page. That will override your previous version. You do not need to re-upload all of the others.

2. If I have technical questions about the system, whom should I contact?

Submit technical questions to ipagra@gsu.edu.

VII. AWARD

1. If I am a FIPE Grant recipient, how is the award disbursed?

Make sure to discuss the situation with your Business Manager for account and type information. This information will need to be submitted to OII for disbursement from the Provost's Office.

2. What happens if I do not use all of my funds?

Your final report should include information on your expenditure, using the Expense Report template. You are therefore expected to inform OII and return any unused funds.