Frequently Asked Questions & Answers
Travel to Countries on the U.S. State Department’s Travel Warnings ListPlease click here, to view the current list of countries on the U.S. State Department’s Travel Warning List.
1) Q: Where is the form to register travel if I am going to a country on the U.S. State Department’s Travel Warning List?
A: The link to the Travel Notification Form can be found on the Office of International Initiatives webpage at http://oiaweb.gsu.edu/search/TravelWarning_Form/TravelForm_New3/IntlTravelBasic.aspx.
2) Q: If I will be traveling to the same country multiple times and that country is on the U.S. State Department’s Travel Warning List, do I need to obtain approval for each trip?
A: Yes. The reasons for the country being placed on the U.S. State Department’s Travel Warning List may change and circumstances for the initial approval may not apply for future travel.
3) Q: What if I have already booked travel to a country that at the time was not on the U.S. State Department’s Travel Warning List but has been placed on the list prior to my departure?
A: Travelers should immediately sign the Assumption of Risk Waiver (Link), seek approval and notify their department Business Manager or Travel Coordinator (Spectrum User). Spectrum Users will need to submit the online “Traveler Authorization To A Country On The State Department’s Travel Warning List” form.
4) Q: What if my destination country currently has a “Travel Alert”?
A: The policy does not include countries on the U.S. State Department Travel Alert List.
5) Q: What if the country I am traveling to is on the U.S. State Department’s Travel Warning List but the Travel Warning specifically excludes the area of the country I will be traveling to?
A: If the area of the country you will be traveling to is specifically excluded in the Travel Warning then you do not need to submit the Travel Warning Authorization Form. However, if during your stay in that country you will travel to parts that are listed it is advisable that you complete the form.
6) Q: What if the country I am traveling to is on the U.S. State Department’s Travel Warning List but is a layover only and I am not leaving the airport?
A: Please e-mail Chelsea Van Bergen, Project Coordinator in OII, at firstname.lastname@example.org to confirm that you are not leaving the airport during your layover. If you are leaving the airport, you will need to obtain approval and notify OII through the Travel Warning Notification Form.
7) Q: What is the university’s position on travel to countries with an Ebola outbreak?
A: GSU supports the CDCs Travel Warnings and recommendations in regards to traveling to countries with an Ebola outbreak. For details on travel recommendations, please visit the CDC’s webpage on Advise for colleges, universities, and students about Ebola in West Africa.
8) Q: If I am booking my travel at travel.gsu.edu, do I need to still register my international travel with OII in the case of an emergency overseas?
A: No, registration for international emergency notification through the Office of International Initiatives (OII) is no longer required if you book your travel through travel.gsu.edu. This is because international emergency notification fields have been incorporated into this new system. It is advised that travelers complete and update their travel profile in the system regularly.
9) Q: If I am a Georgia State employee whose travel is being sponsored by an external organization and my travel bookings cannot be completed through travel.gsu.edu, how do I register my international travel?
A: You should register your international travel through OII’s International Travel Form. This ensures that the University Police will have your travel information in the case of an emergency overseas.