About International Travel

In order to support efforts in globalizing the university, International Partnerships & Agreements is committed to assisting faculty and staff by providing travel resources to facilitate research and scholarly collaboration across the globe.  To assist you with your upcoming travel, IPA has provided guidance below on reporting international travel and seeking travel approval to U.S. State Department Level 3 and 4 Travel Advisory countries, as well as information on the university-sponsored travel insurance, emergency notification protocols, export controls, and important information while abroad. 

Travel Forms

Please click here to access the form to be completed for authorizing and recording travel sponsored by Georgia State University.
Please click here to access the form to be completed for recording externally sponsored travel/travel not sponsored by Georgia State University.
Please click here to access the form to be completed and signed with witness to authorize travel to a Level 3 or 4 Travel Advisory country.

International Travel Registration

Registration for international emergency notification through the Office of International Initiatives (OII) is not required if booking travel through travel.gsu.edu. This is because international emergency notification fields have been incorporated into the system. It is advised that travelers complete and update their travel profile in the system regularly. Additional approval is required for international travel to countries where the U.S. State Department has issued a Level 3 or Level 4 travel advisory. Please review the options below and follow the appropriate link.

Travel Resources

Please click here to access information regarding self-enrollment in travel insurance via Cultural Insurance Services International (CISI).
Please click here and consult the information listed for guidelines regarding risk management, liability, and enrollment in travel insurance for faculty & staff.

Travel Resources

Access the Frequently Asked Questions page from the Office of Risk Management here.
Please click here to access the guidelines for the Smart Traveler Enrollment Program (STEP).

In the event of an emergency or crisis abroad (to include severe injury or death of an employee), first contact University Police at +1 (404) 413-3333. This line is answered 24 hours a day, 7 days a week. All known information regarding the emergency should be given, along with pertinent contact information for the injured employee or their representative.

 

Please refer to the tabs below for more information on emergency notification.

Travel Guides

On March 7, 2018 Georgia State’s Administrative Council approved a new policy regarding the travel of employees and students to countries on the  U.S. State Department’s Travel Advisories List. Subsequently, faculty, staff and graduate students traveling to these countries with Level 3 or 4 Advisories would need to obtain department approval and complete the process below. Please note that if your destination country is placed on the list after you have already purchased your ticket, this policy still applies and travelers will need to seek approval.

 

Please consult the process listed below for obtaining approval.

You must first receive approval from the Dean and Department Chair of the corresponding department/college through which you are travelling. Check with the Department/Dean for internal College procedure process.
Once initial approval is received, you must complete and sign, along with a witness, the Assumption of Risk Waiver.
Along with the proof of initial approval, and the completed Assumption of Risk Waiver, notify the department Business Manager or Travel Coordinator of your travel plans.
The respective department’s Business Manager or Travel Coordinator (Spectrum User) will complete and submit the online Travel Advisory Authorization Form on the Office of International Initiatives' (OII) webpage. It is the responsibility of the Business Manager or Travel Coordinator (Spectrum User) to ensure the information on the form is complete, accurate, and that all prior approvals have been obtained. Once a form has been submitted, an e-mail receipt/confirmation will be sent from OII to the individual who submitted the form, as well as other relevant units, including the Provost Office and Legal Affairs.
If the Authorization Form, as well as the Assumption of Risk Waiver are complete, OII will then notify Georgia State’s travel agency, Travel Incorporated, of approval in order for the traveler to complete their booking by phone at +1 (770) 291-5190 or +1 (877) 548-2996.

The notification to Travel Inc. will only be submitted Monday-Friday between 8:30AM-5:15PM.

  • Travel Inc. will update the Georgia State University Travel system within 2 business days of a new country being added to the U.S. State Department’s Travel Advisories list.
  • When a Georgia State traveler calls Travel Inc. to book travel to an international destination, the Travel Inc. agent will first access the U.S. State Department’s Travel Advisories Website to determine if the traveler’s itinerary includes a destination with a travel advisory of Level 3 or 4. If Travel Inc. has received notification of the approval for that particular trip from Georgia State’s OII, the agent will proceed to book the travel. If Travel Inc. has not received the notification, they will advise the traveler to contact Georgia State’s OII or visit its website for instructions to obtain approved as listed above.
  • Once a ticket has been issued, Travel Inc. is under no obligation to monitor, alert or follow-up with a traveler or Georgia State regarding changes to the U.S. State Department Travel Advisories List.
  • When approved travel to a country with a level 3 or 4 travel advisory has been booked, Travel Inc. will send a confirmation e-mail to the traveler, traveler’s approving manager, and relevant departments listed on the Travel Advisory Notification Form.
  • In the normal course of doing business, Travel Inc. provide alerts to our customers in the event of natural disaster, weather related delays, business events like a bus or airport worker strike, terrorist attacks or other specific travel related events.  GSU will be notified of such an event and, if circumstances require, Travel Inc. will work with GSU and their travelers to reroute airline travel or change travel reservations. Such action would apply to travelers in route to or already in a destination affected by the significant event.

In the event of an emergency or crisis abroad (to include severe injury or death of an employee), first contact University Police at +1 (404) 413-3333. This line is answered 24 hours a day, 7 days a week. All known information regarding the emergency should be given, along with pertinent contact information for the injured employee or their representative.

Refer to the guide below or the document here for more information on the emergency notification protocol. 

  1. Traveler first calls University Police at +1 (404) 413-3333.
  2. University Police then contacts the Study Abroad Crisis Coordinator, as well as the Chief of Police, the Emergency Management Department, and the Dean of Students.
  3. The Emergency Management Department then contacts the College Administrative Officer, Public Relations, the University Attorney, the Office of Risk Management, and the Office of Student Affairs; the College Administrative Officer then contacts the Department Chair and Dean.
  4. If necessary, Public Relations then contacts the President and Provost.

  1. Traveler first calls University Police at +1 (404) 413-3333.
  2. University Police then contacts the Faculty/Staff Crisis Coordinator, as well as the Chief of Police, and Public Relations.
  3. The Faculty/Staff Crisis Coordinator then contacts the University Attorney, as well as the Office of Risk Management; the Chief of Police then contacts the Department Chair or Immediate Supervisor, as well as the Office of International Initiatives.
  4. If necessary, Public Relations contacts the President and Provost.

  • Study Abroad Crisis Coordinator: Laura Boudon, Director of Study Abroad Programs, 404-413-2534, cell 470-825-3986
  • Faculty/Staff Crisis Coordinator/Emergency Management: Keith Sumas, Director of Emergency Management, 404-413-0783, cell 678-618-2940
  • Faculty/Staff Alternate Crisis Coordinator: Angelia Jennings, Communications Manager, University Police, 404-413-3333
  • Chief of Police: Joseph Spillane, 404-413-3230
  • Dean of Students: Michael Sanseviro, 404-413-1515
  • College Administrative Officer
  • Department Chair/Dean or Immediate Supervisor
  • International Initiatives: Wolfgang Schlör, Associate Provost, 404-413-2530
  • Public Relations: Don Hale, Vice President, 404-413-3494, cell 512-657-9896
  • Public Relations: Andrea Jones, Associate Vice President, 404-413-1351, cell 404-518-3181 University
  • Attorney: Kerry Heyward, Legal Affairs or Jeannie Barrett, Associate Legal Advisor
  • Insurance and Risk Management: Frederick Bibbs, Director of Insurance and Risk Management, 404-413-9548
  • Student Affairs: Allison Calhoun-Brown, Vice President for Student Engagement and Programs, 404-413-2067
  • President: Mark Becker
  • Provost: Wendy Hensel